Out Of Office/Vacation Automatic Replies
When you need to step away from the office and won’t be in touch with your email correspondents, or if you are going on vacation and don’t plan on checking your email messages very often, you’ll probably want to create an out-of-office/email autoreply email message to let your colleagues, friends, clients, and family know that you are currently unavailable but will be back soon. Having an out of office message is especially important if you have put a lot of effort into building an email list and possibly a drip campaign. Such users would expect you to be prompt with communications, so whenever you are not in the office, make sure you keep your subscribers in the loop.
Turning On Out Of Office Automatic Reply
- 1. Open Microsoft Outlook and click on File
- Click on Automatic Replies (Out Of Office)
- On Automatic Replies window, select Send automatic replies, and click on the check box Only send during this time range. Select the Start Time and the End Time your auto-reply email will be sent as per image below.
After that, you need to add the message on both tabs Inside My Organization and Outside My Organization. Find the template in the end of this documentation.
- When the setup is finished, press OK and the Automatic Replies will be on starting from the date you setup as Start Time.
Turning Off Out Of Office Automatic Reply
Out Of Office Automatic Reply turns off automatically once as reached the End Time. In case you come back earlier than expected you can manually Turn Off the Automatic Reply by clicking on Turn Off after opening Microsoft Outlook.
Out Of Office Automatic Replay Message Template
Find below the Automatic Replay Template:
Hi there,
Thank you for your email. I will be out of the office from mm/dd to mm/dd and will have limited access to email or will not have access to email. If this is urgent, please contact [NAME] at [EMAIL] or [NAME] at [EMAIL]. I will do my best to respond promptly to your email when I return.
Kind regards
[EMAIL SIGNATURE]